Final minutes of the GA(95)021 3rd TERENA General Assembly 07.06.95 Dan Panorama hotel MGD Tel Aviv 18 May 1995 14:00 - 18:30 19 May 1995 09:00 - 15:00 1. Welcome and Apologies The list of participants is annexed to these minutes (separate email) 2. Approval of Agenda The following agenda was approved: 3. Minutes and Action List of Previous Meeting a) Minutes of the 2nd TERENA General Assembly meeting, 02 December 1994, London b) GA Action list update 4. Membership matters a) Application for National Membership by INIMA, representing Albania b) Application for National Membership by LITNET, representing Lithuania c) Digital Equipment Corporation application for Associate Membership d) Report on the visit of a Russian delegation to the Secretariat e) Change of representation in Eunet 5. RARE and EARN financial matters a) RARE 1994 financial report, audited (required by Statutes Article 14.3) Report of TERENA GA overseer of the audit process b) EARN 1994 financial report, audited, for information 6. RARE/TERENA Annual report 1994, including the Secretariat report (required by Statutes Article 14.3) 7. Assessment of TERENA management 8. Vote of confidence in Executive Committee 9. TERENA Activity plan 1995, revised, for information TERENA Mission and Objectives statement, revised, for information 10. TERENA Technical Programme a) Report from TTC b) SCIMITAR tender result c) TERENA Projects progress d) UPTURN report 11. TERENA Services a) RIPE NCC b) GUM-NCC 12. TERENA Financial Matters a) Discussion business plan 1995 - 1998 b) Decision budget 1995 c) Decision Membership fees second half 1995 13. Executive elections * TERENA Vice-President Technical Programme 14. TERENA Conferences and Workshops a) Report NSC 1994 (London) b) First results JENC6 c) NATO workshops d) JENC7 (Budapest) e) NSC 1996 f) JENC8 (Edinburgh) g) Joint INET/JENC proposal 15. TERENA liaisons a) CCIRN delegation from Europe b) UNESCO 16. Next Meetings GA 4 t.b.d. 17. Any Other Business [note: the agenda was not treated entirely in the order above, in particular during the last part of the meeting some agenda items were treated before others in order to accommodate GA members’ wishes who had to leave early for the airport.] 3. Minutes and Action List of Previous Meeting 3a) Minutes of the 2nd TERENA General Assembly meeting, 02 December 1994, London Decision 03-01 The minutes of the 2nd TERENA GA meeting were ratified without change. 3b) GA Action list update GA Action list update, GA(94)0028 per 21 April 1995 A01-01 The TERENA Executive Committee to come to a recommendation on Russian representation for the next General Assembly meeting. * The SG met with a delegation from Russia, concerned about the creation of a united academic Russian network, on 11 May. The SG report on the results of this visit is discussed under agenda item 4d * A01-04 revised: GA to reply asap to the questionnaire about which projects the GA members deem interesting enough to possibly commit funding for. * several proposals have been combined and restructured and were resubmitted to the GA on 5 April; agenda item 10c * A01-06 The TERENA Executive to investigate whether or not ISOC is interested in a combined European Conference in 1997. * ISOC requires facilities for 1500-2000 attendees. Therefore the TERENA Executive decided to keep the JENC8 in Edinburgh and to investigate a joint conference in 1998; agenda item 14g * A02-01 Executive to put Albania and Digital membership application on agenda for GA03. * The applications from Albania and Digital are in agenda item 4a and 4b * A02-02 Executive to send the updated M&O to the GA list immediately after the next Executive meeting on 21 December. * done on 21 December; updated version is included in the GA mailing for agenda item 9, for information * A02-03 Executive to investigate outsourcing of publication effort. * open * A02-04 Sven Tafvelin to assess pro's and con's of TERENA being EEMA member and report back to the GA. * Sven Tafvelin advised to continue the EEMA membership and EEMA is included again in the Activity plan for 1995 * A02-05 Executive to revise and finalize 1995 Activity plan. * done, agenda item 9 for information * A02-06 Executive to include in next version of services ' budgets the figures (as a contingency) that eventual discontinuation of the service would cost. * open; the risks associated with these services for TERENA need to be included in the respective budgets * A02-07 Secretary General and Executive to provide the business plans and a proposal to increase the reserves and to submit these in draft to the GA well in advance of the next GA meeting. * done, revised plan in GA mailing for agenda item 12 * A02-08 Executive to include DANTE and Ebone as liaison organizations in the 1995 Activity plan. * done, agenda item 9 for information * A02-09 Executive to decide on the organization of a NSC in 1995. * done, no NSC in 1995; the possibility of an NSC in 1996 is on the agenda, item 14e * 4. Membership matters 4a) Application for National Membership by INIMA, representing Albania Decision 03-02 The application for National membership of TERENA from INIMA, representing Albania, was accepted unanimously. Prof. Gudar Bequiraj is the Albanian representative. 4b) Application for National Membership by LITNET, representing Lithuania Decision 03-03 The application for National membership of TERENA from LITNET, representing Lithuania, was accepted unanimously. Mr Vytautas Reklaitis is the Lithuanian representative. 4c) Digital Equipment Corporation application for Associate Membership Decision 03-04 The application for Associate membership of TERENA from Digital Equipment Corporation Services was accepted unanimously. Dr. David Probert is the representative for DEC. TERENA now counts 42 voting members: 2 International members and 40 National members, with a combined total of 134 votes. Furthermore TERENA has 10 Associate members. The number of votes represented in the meeting from this agenda item onwards is 108. 4d) Report on the visit of a Russian delegation to the Secretariat The Russian delegation consisted of Dr. Vladimir Pavlov, Vladimir Zaborovsky, Prof. Vadim Lobanov (fully authorized to act on behalf of the Vice Chairman of the State Committee of High Education, prof. Tikhonov) and was headed by Prof. Vitaly Lopota (fully authorized to act on behalf of the Vice Minister of Science, Prof. Kuzminski), who is the RUSNet project coordinator of N/W region of Russia. The delegation explained that the two organizations (Ministry of Science and State Committee of High Education) had joined forces and that they will decide, internally in Russia, on future TERENA membership. A GA member remarked that the Russian Academy of Sciences should also be involved. However, this is an internal Russian matter, not for the GA to resolve. The action on the Executive (A01-01) to come to a recommendation on Russian membership of TERENA is kept active. 4e) Change of representation in Eunet The change in representation of EUnet in TERENA from Glenn Kowack into Wim Vink was noted. 5. RARE and EARN financial matters 5a) RARE 1994 financial report, audited The audited report on the RARE 1994 finances was introduced by the TERENA treasurer, Marco Sommani. The RARE surplus flowing into TERENA is 134 967 ECU. The GA appointed overseer of the audit process, Dennis Jennings, was satisfied with the RARE accounts and the procedures followed. Decision 03-05 The GA accepted and ratified the RARE 1994 audit report. 5b) EARN 1994 financial report, audited, for information The audited report on the EARN 1994 finances was introduced by the EARN treasurer, Marco Sommani. The EARN reserve flowing into TERENA, is expected to be some 550 000 ECU. The EARN surplus on 31 December 1994 was 835 025 ECU; from this will be deducted EARN expenditure until the dissolution of EARN. The EARN General Assembly in its meeting of 17 May decided to dissolve EARN and has appointed Marco Sommani and Jean-Loic Delhaye as liquidators. The EARN technical staff members have formally become TERENA employees on 1 April 1995. The GA noted the EARN financial report, with the remark that ‘Yugoslavia’ does not exist and cannot be called equal to Serbia/Montenegro. 6. RARE/TERENA Annual report 1994, including the Secretariat report (required by Statutes Article 14.3) The RARE/TERENA Annual report 1994 was accepted with the following additions, which will be included in the electronic version: - to the report on Insight the role of DANTE which is the contractor for this project, whereas TERENA is subcontractor to DANTE, will be described. - in the section ‘liaisons’ a description of the liaison with DANTE, executed through TERENA’s observer to the Board of DANTE, will be added. Action 03-01 TSec to update the electronic version of the 1994 RARE/TERENA Annual report. 7. Assessment of TERENA management Since the London GA meeting several things have happened (in chronological order): * the Executive released a business plan on 9 March, based on a membership income level of 600 k ECU and staff reduction by merging the function of Secretary General (SG) and Executive Officer (XO); * The Secretary General and Executive Officer distributed an alternative version of a business plan on 16 March, which was based on a membership income level of 800 k ECU and did not assume to merge the functions of SG and XO; * GA members, representing more than 25 % of the number of votes in TERENA requested an extraordinary GA meeting; * The Executive invited all GA members to attend their next Executive meeting on 3 April, to discuss the matter; * Sven Tafvelin resigned from the Executive Committee on 2 April, on the basis of his too high work load; * During the Executive meeting, in which Kees Neggers (NL) and Martin Wilhelm (D) represented the GA members who had asked for an extraordinary meeting, the participants felt that since the Statutes required that this meeting would take place in the week before the normally scheduled GA meeting, it would make more sense to discuss the issues of TERENA management during the meeting in Tel Aviv. As a consequence item 7 and 8 were added to the GA agenda; * On 16 May Peter Bakonyi, Brian Gilmore and Bernie Plattner announced their resignation from the Executive per the start of the GA meeting on 18 May. Ample discussion ensued. Various other problems and issues were further detailed or identified: * the elections for President, at the time of the merger, revealed a split in the community of almost 50/50; * the lack of consensus within the Executive as well as between the Executive and senior staff members of the Secretariat; * the crisis/inactivity in the Working Groups and Technical Programme; * lack of confidence from various Member organizations in the Executive; * three times a rejection of the budget proposed by the Executive for 1995; * first budget for 1995 aimed at 1.1 M ECU membership income, which was changed into 1 M ECU - and subsequently reduced to 800 k Ecu and even further to 600 k ECU, i.e. less than half of the combined budgets of RARE and EARN for 1994; * the budget presented as the Executive budget was not agreed within the Executive (2 voted against, one abstained); * the TEN34 initiative should have been under the TERENA umbrella, however, as result of the internal problems, this did not happen; * the issue whether TERENA should do the sum of the activities of RARE and EARN was not addressed; * TERENA needs time for reconstruction, in order to regain confidence and consensus; * should TERENA not emerge from the Tel Aviv meeting with a stable management, some members may seek alternative means to do what TERENA should be doing; * TERENA’s major role is/should be technology transfer and the execution of the technical programme; * whatever the outcome of the discussion, several GA members stressed the importance of supporting wholeheartedly the democratic result of the discussion; * with only half of the originally elected Executive remaining, a vote of confidence in the Executive is void; The discussion resulted in a consensus request of the GA members that the remaining Executive members free their positions in the Executive in order to allow a new Executive a fresh start and enable them to rebuild stability in TERENA. It was further agreed that neither of the two (past) Presidents of RARE and EARN be eligible for the position of President of TERENA. And it is agreed that the new Executive should be smaller than the present 9 members and that the GA dinner of 18 May should be used to find a consensus candidate for the President position, with elections at the start of the meeting on 19 May. After a short break of the GA meeting, the remaining Executive members announced that they had resigned as well. With this announcement, agenda item 8 was superfluous. Frode Greisen continued to chair the meeting. Agenda item 14 was brought forward to allow Bernie Plattner to present the issues under his responsibility, since he could not be present on 19 May. 14. TERENA Conferences and Workshops 14a) Report NSC 1994 (London) The report on the NSC 1994 in London was included in the GA mailing. 14b) First results JENC6 JENC6 saw over 320 participants from over 40 countries. Considering the low attendance of TERENA WG members the number of participants can be considered quite high. The tutorial had about 40 participants and is therefore at break-even point. 14c) NATO workshops DANTE, TERENA and HUNGARNET, with funding from NATO, are organizing a workshop (Budapest, November) on expanding WWW activities into CEEC, in the framework of the Copernicus project INSIGHT. Tomaz Kalin is co-director of another NATO sponsored workshop, which is organized by CEENet and will take place in Warsaw in September. 14d) JENC7 (Budapest) The organization is already well underway. The scope of the conference ‘Building the information highway’, was broadened into ‘role of research networking in the building of the information society’. The organization will be broadened as well, with a Conference Chair, preferably from industry, in charge of fund raising, with the assistance of the VP Conferences. Several Programme Committee members have agreed to continue on the Programme Committee and Stefano Trumpy has agreed to chair the Programme Committee. The Call for Proposals will go out before the summer break. 14e) NSC 1996 The Executive has decided not to organize a NSC in 1995 and proposes to organize the 1996 NSC in Bled, Slovenia, hosted by ARNES. David Sitman has agreed to be the Programme Chairman. The GA is asked to assess the acceptability of the maximum cash- outflow of 78 500 ECU relating to the organization of the two conferences. A discussion on the desirability of organizing two conferences per year followed. Some GA members prefer to have one conference encompassing the whole TERENA community and develop this conference in a showpiece of TERENA. Other members argue that the audiences of the two conferences should not be brought together, and, since there are 2 GA meetings per year, it makes sense to organize two conferences co-located with these GA meetings. The result of the 1996 NSC will be assessed and on that basis decisions on possible future NSCs will be taken. Decision 03-06 The GA voted in favor of NSC 1996 in Bled with 0 votes against, 14 votes abstaining and 94 votes in favor. 14f) JENC8 (Edinburgh) The organization of the 1997 JENC has already started. This will not be joint INET/JENC. Brian Gilmore will be in charge of the local organization and Hannes Lubich has agreed to be the Programme Committee Chairman. 14g) Joint INET/JENC proposal Christian Huitema of INRIA has been approached to assist in finding a location for a joint INET/JENC to take place in 1998. At the moment Cannes and Nice are a possibility (>2000 hotel rooms, plenary hall capacity >2000 people, 6 parallel session rooms). Italy might also be in a position to host the 1998 conference, in Rome or Rimini. Other countries having the right facilities are encouraged to offer to host the conference. Bernie Plattner finished his report with the announcement that in spite of his absence the following morning he would be available for the position of VP Conferences again, should the GA wish to elect him. However, he would only be available for a limited time period, until February 1996. 13. Executive elections Dennis Jennings chaired this part of the meeting, since he was not running for any position in the Executive. He made the proposal for an Executive Committee of 5 people: President, 3 VPs and a Treasurer, enhanced with two advisors: the two past Presidents. A discussion on the merits of advisorship to the Executive (not necessarily present in all Executive meetings, no voting rights, no responsibility) versus normal membership of the Executive Committee followed. The point was made that since the new Executive would work by consensus, voting or non-voting presence at a meeting would not make a large difference. The GA reached consensus on a 5 person Executive Committee. The GA furthermore urged the new Executive committee to consult the 2 past Presidents as advisors. Nominations (only nominations accepted by the nominees are recorded): Martin Wilhelm (D) and Thedi Hatt (CH) nominated Stefano Trumpy for President; Enzo Valente (I) and Avi Cohen (Isr) nominated Bernie Plattner for VP Conferences; Peter Rastl (AU) and Avi Cohen (Isr) nominated Steve Druck for VP Services; Agathoclis Stylianou (CY) and Lajos Balint (HU) nominated Brian Gilmore for VP Technical Programme; Peter Rastl (AU) and Jan Gruntorad (CZ) nominated Marco Sommani for Treasurer. Decision 03-07 The GA appoints Stefano Trumpy as President, Bernie Plattner as VP Conferences, Steve Druck as VP Services, Brian Gilmore as VP Technical Programme and Marco Sommani as Treasurer for a term of two years. The GA requested the new Executive Committee to review their position after one year. Stefano Trumpy took the chair of the meeting, stating that he feels honored with his election as President and happy with the consensus reached within the GA on the new Executive Committee. He is confident of the capabilities of the Executive to build the image of TERENA and to generate the trust necessary, within the Association and outside. He feels that the mandate for the new Executive is to re-establish confidence. He will consult the past Presidents and is certain of their useful input to the Executive. He is ready to ask for a review of the Executive Committee within one year. 9. TERENA Activity plan 1995 and TERENA Mission and Objectives statement The Activity plan and the Mission and Objectives statement were updated with the comments made during the last meeting and on the GA list. Decision 03-08 The GA approves the TERENA Activity plan 1995 and the TERENA Mission and Objectives statement. 10. TERENA Technical Programme 10a) Report from TTC Brian Gilmore took over as VP Technical Programme (ad interim) from Sven Tafvelin on 3 April. His first, but informal, TTC meeting took place during the conference. During the conference three WG met: WG QMN - Quality Management for Networks (12 participants), WG NOI - Network Operation Issues (also 12 participants) and WG SEC - Security (23 participants). Action 03-02 TSec to send out a small questionnaire requesting the GA members to respond to the proposed Projects within one month. 10b) SCIMITAR tender result The Scimitar proposal that TERENA has submitted is short-listed under the TELEMATICS Applications programme. The Scimitar project entails project concertation and provision of an information point for project participants. The Terena secretariat and the working groups will be active in the project, with the assistance of one or two FTE’s (depending on the final budget) especially recruited for the duration of the project. The GA requests more information in Scimitar. The Executive will assess the impact of the project on the Secretariat. Action 03-03 TSec/TTC to produce an understandable description of the Scimitar proposal. 10c) TERENA Projects progress The TTC had decided to recommend 5 projects: * TWICE : TERENA wide Interworking Certification Infrastructure for Europe * State of the Art in Networked Multimedia Applications * Information Service Tools and Mechanisms * Quality Documentation, User Support and Information Services * Multilingual Support for the World Wide Web The GA will be requested to sign up for the projects. The GA members interested in a certain activity will be involved in the finalization of the details of the projects. The smaller projects could start soon, for the larger a sizeable budget needs to be secured first. Some GA members may have to wait for the result of their tenders submitted to the EC for the 4th Framework Programme. Proposals not accepted by the EC could be executed within TERENA. 10d) UPTURN report The UPTURN activity of coordinating information on the Telematics Applications Programme is reported in the 1994 RARE/TERENA annual report and is closed now the deadline for submitting proposals has passed. 11. TERENA Services 11a) RIPE NCC Steve Druck is surprised by the lack of a written report on the RIPE NCC. A new junior staff member is being recruited to alleviate the workload. A senior staff members will soon also have to be recruited. The collecting of RIPE NCC funding is going well. The second NCC Contributors Committee meeting will be held in September. 11b) GUM-NCC A report on the GUM NCC was included in the GA mailing. After a revision of the cost structure, and in view of the expected decline of the customer base the Executive had decided not to take up an outside contract for the GUM NCC management. It is reminded that the GUM NCC should operate similarly to the RIPE NCC, with the involvement of a customer committee. It is further proposed to include central gateway management and LISTSERV services into the GUM NCC activities. Action 03-04 The Executive to organize a GUM NCC customer committee. Action 03-05 The Executive to assess including - from 1996 onwards - central gateway management and listserv services into the GUM NCC services and budget. Additional subjects LISTSERV license EARN holds a collective LISTSERV license which will run out in July. L-Soft is proposing that TERENA takes on a follow-up contract which entails a discount for VM licenses up to 35 % and in addition licenses for TCP/IP on various platforms (VMS, VM, UNIX, WIN NT, WIN 95). Should TERENA take this on, L-Soft considers donating licenses to CEEC countries to build a DISTRIBUTE backbone. TERENA can only take these contracts in a budget-neutral way and as optional activity. Also, TERENA is expected to provide support, training for the users having received the software for free and the financial management. Action 03-06 The Executive to assess whether or not TERENA should take on a collective LISTSERV license. CERT On the basis of the TERENA CONCERT-in-E proposal and the DANTE CERT proposal the TERENA WG Security and DANTE have agreed to set up a Task Force to assess how to provide one CERT coordination service in Europe. 12. TERENA Financial Matters 12a) Discussion business plan 1995 - 1998 The Treasurer sets out the differences between the 600 and 800 k ECU membership fee income budgets: the 600 k ECU one carries a higher risk as it relies on higher profits from technical projects and conferences, it budgets a 100 k ECU less fee income but higher loss for 1995 as in fact the 1995 budget based on 600 k membership income is more expensive than the 800 k membership income budget. He recommends to choose the 800 k ECU membership fee income budget since the 600 k ECU one is more risky and not flexible. A discussion on activities of staff, both in the Secretariat and in the NCCs, followed. It was also stated that the RIPE NCC team should be linked closer with the TERENA Secretariat, while it was agreed that a neutral image was crucial for the RIPE NCC. The Contributors Committee is the controlling agency, yet TERENA carries the responsibility and the risks. The GA would like to have more information about the activities of the TERENA staff. Action 03-07 TSec/Executive to provide every GA meeting with list of staff employed. The 1995 accounts show that the 1st quarter 1995 financial result is slightly above budget, but personnel costs will be lower in the second half of the year and therefore the expectation is that the expenditure for 1995 will not exceed 1.1 M ECU. Action 03-08 TSec/Executive to provide every GA meeting with accounts showing projected outcome against budget 16. Next Meetings The President proposed to organize the next, 4th, GA meeting in Italy. However, some members felt that Amsterdam might be better from the perspective of the costs of travel. The date of GA04 is set for 19 and 20 October. Action 03-09 TSec to provide a comparison of the costs of flights to Rome and to Amsterdam. Action 03-10 The Executive to decide on the venue of the next GA meeting. 15. TERENA liaisons 15a) CCIRN delegation from Europe Kees Neggers explains that the current chairman of the CCIRN has changed the CCIRN concept of relatively small but high level representation re. coordination of networks from the different continents completely into a much larger meeting, not representative of network coordination at all. He expects that the upcoming meeting might well be the last one. It is agreed that some people who will go to the INET conference might also attend the CCIRN. The Executive will interact with those who want to attend. TERENA will not provide any funding for CCIRN attendance. Action 03-11 TSec/Executive to investigate who might be willing to attend the CCIRN meeting. Croatia, the Netherlands and Spain left the meeting, rendering the number of votes 95, while Azerbaijan was represented by proxy. 12b) Decision budget 1995 On the basis of the recommendation of the treasurer and president, who felt that the budget based on a 800 k ECU membership fee income was the preferred one and in the knowledge that the Executive should have a good chance to create a stable organization with a good output, without having to rely overmuch on volunteer work, the GA decided to accept the 800 k ECU membership fee income budget. The Executive will re-assess the plans and present a new 1996 budget to the next GA meeting Decision 03-09 The GA accepted the 800 k ECU membership fee income budget with 81 votes in favor, none against and 14 votes abstaining 12c) Decision Membership fees second half 1995 Decision 03-10 The GA accepted that for 1995 1.1 M ECU of membership fees will be invoiced. Action 03-12 Executive to produce rewrite of the 1996 and onwards Terena business plan and budget before the next GA meeting. 15b) UNESCO Not discussed for lack of information. Additional item: WWW Consortium The GA in general felt positive towards the idea of joining the WWW Consortium, however proposes that TERENA only joins if the Multilingual Support for the WWW project proposal is accepted. 17. Any Other Business CNRE Elsevier has made a proposal for TERENA with regard to the publishing of CNRE during 1995 and for a new contract for 1996. Should TERENA decline the new contract,this needs to be notified before 31 May. The change of contract for the remainder of 1995 is favorable for TERENA, as it is more cost-effective and flexible as well as providing higher impact, since the CNRE will be published as section in COMNET, thus all COMNET subscribers will receive CNRE. Should the contract not be extended into 1996, it is possible that the traditional publication of the JENC proceedings in COMNET will also be canceled. Decision 03-11 The GA decides to cancel the contract with Elsevier per 1 January 1996. Action 03-13 The Executive will assess ways of publishing TERENA documents electronically JENC7 Co-option RARE had the tradition of co-opting the organizer of the next JENC into the Executive. Action 03-14 Executive to review co-opting the JENC organizer. RIPE NCC fees Several GA members feel that since TERENA takes the risk for the RIPE NCC service provision, the TERENA members should be compensated with a discounted price. Action 03-15 Executive to examine conditions and compensation issues re. risks incurred by TERENA’s responsibility for RIPE NCC. Closing The President thanked the meeting participants and especially the hosts Avi Cohen and Steve Druck. ANNEX 1 List of participants at 3rd TERENA General Assembly meeting, Tel Aviv, 18/19 May 1995 National members Austria Peter Rastl Azerbaijan Ali Abbasov Belarus Andrey Ivanov Belgium Eric Luyten Bulgaria Kiril Boyanov Croatia Predrag Pale (not Friday afternoon) Cyprus Agathoclis Stylianou Czech Republic Jan Gruntorad Denmark Frode Greisen Finland Markus Sadeniemi FYRM Margita Kon-Popovska Germany Martin Wilhelm Hungary Lajos Balint Ireland Dennis Jennings Israel Avi Cohen Italy Enzo Valente Lithuania Vytautas Reklaitis Luxembourg Antoine Barthel Netherlands Kees Neggers (not Friday afternoon) Norway Petter Kongshaug Poland Daniel Bem Portugal Heitor Pina Roumania Adrian Toia Russia Andrei Mendkovich Slovakia Jaroslav Bobovsky Slovenia Marko Bonac Spain Victor Castelo (not Friday afternoon) Sweden Arne Sundstrom Switzerland Thedi Hatt Turkey Mehmet Okur United Kingdom Brian Gilmore International member CERN Olivier Martin At the start of the meeting 106 votes were represented. Associate members DANTE Howard Davies (not Friday afternoon) DEC Dave Probert (not Friday morning) ESA Erhard Jabs NORDUnet Peter Villemoes Apologies from members not represented: Albania Neki Frasheri Georgia Levan Kiknadze Iran Siavash Shahshahani Ukraine Alexander Saban ECMWF Geerd Hoffmann CEENet Tomasz Hofmokl EC Simon Holland EMBL Peter Stoehr Eunet Wim Vink JINR Rudolf Pose Observers Faik Farmanov (Azerbaijan), Sergei Kritsky (Belarus), Paul Van Binst (Belgium) (not Friday afternoon), Albena Vutsova (Bulgaria), Jasenka Goijsic (Croatia) (not Friday afternoon), Peter Bakonyi (Hungary), Steve Druck (Israel), Marco Sommani (Italy), Stefano Trumpy (Italy), Kalman Pustzai (Roumania) (Thursday only), Alexander Rusakov (Russia), Manuel Rincon (Spain), Bernhard Plattner (Switzerland) (Thursday only), John Dyer (UK), David Hartley (UK)(first 2 hours), Marieke Dekker and Tomaz Kalin (both TERENA Secretariat) At the start of the GA meeting the TERENA Executive Committee had the following members: Frode Greisen (President), Steve Druck (VP Services), Marco Sommani (Treasurer), Peter Rastl and Paul Van Binst. After the elections on 19 May the TERENA Executive Committee had the following members: Stefano Trumpy (President), Bernie Plattner (VP Conferences), Steve Druck (VP Services), Brian Gilmore (VP Technical Programme), Marco Sommani (Treasurer). ANNEX 2 List of decisions and actions resulting from the 3rd TERENA General Assembly meeting, Tel Aviv, 18 and 19 May 1995 Decisions D03-01 The minutes of the 2nd TERENA GA meeting were ratified without change. D03-02 The application for National membership of TERENA from INIMA, representing Albania, was accepted unanimously. Prof. Gudar Bequiraj is the Albanian representative. D03-03 The application for National membership of TERENA from LITNET, representing Lithuania, was accepted unanimously. Mr Vytautas Reklaitis is the Lithuanian representative. D03-04 The application for Associate membership of TERENA from Digital Equipment Corporation Services was accepted unanimously. Dr. David Probert is the representative for DEC. D03-05 The GA accepted and ratified the RARE 1994 audit report. D03-06 The GA voted in favor of NSC 1996 in Bled with 0 votes against, 14 votes abstaining and 94 votes in favor. D03-07 The GA appoints Stefano Trumpy as President, Bernie Plattner as VP Conferences, Steve Druck as VP Services, Brian Gilmore as VP Technical Programme and Marco Sommani as Treasurer for a term of two years. D03-08 The GA approves the TERENA Activity plan 1995 and the TERENA Mission and Objectives statement. D03-09 The GA accepted the 800 k ECU membership fee income budget with 81 votes in favor, none against and 14 votes abstaining D03-10 The GA accepted that for 1995 1.1 M ECU of membership fees will be invoiced. D03-11 The GA decides to cancel the contract with Elsevier per 1 January 1996. Actions A01-01 The TERENA Executive Committee to come to a recommendation on Russian representation for the next General Assembly meeting. A02-03 Executive to investigate outsourcing of publication effort. A02-06 Executive to include in next version of services ' budgets the figures (as a contingency) that eventual discontinuation of the service would cost. A03-01 TSec to update the electronic version of the 1994 RARE/TERENA Annual report. A03-02 TSec to send out a small questionnaire requesting the GA members to respond to the proposed Projects within one month. A03-03 TSec/TTC to produce an understandable description of the Scimitar proposal. A03-04 The Executive to organize a GUM NCC customer committee. A03-05 The Executive to assess including - from 1996 onwards - central gateway management and listserv services into the GUM NCC services and budget. A03-06 The Executive to assess whether or not TERENA should take on a collective LISTSERV license. A03-07 TSec/Executive to provide every GA meeting with list of staff employed. A03-08 TSec/Executive to provide every GA meeting with accounts showing projected outcome against budget A03-09 TSec to provide a comparison of the costs of flights to Rome and to Amsterdam. A03-10 The Executive to decide on the venue of the next GA meeting. A03-11 TSec/Executive to investigate who might be willing to attend the CCIRN meeting. A03-12 Executive to produce rewrite of the 1996 and onwards Terena business plan and budget before the next GA meeting. A03-13 The Executive will assess ways of publishing TERENA documents electronically A03-14 Executive to review co-opting the JENC organizer. A03-15 Executive to examine conditions and compensation issues re. risks incurred by TERENA’s responsibility for RIPE NCC.
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