Invitation for GA 44

To the members of the
TERENA General Assembly

Amsterdam, 4 August 2014
Ref.: GA(14)023

Subject:      Invitation to GA44 meeting

GA Agenda
All GA documents in .zip format
GA dinner registration
NREN PC dinner registration

Dear GA members,

On behalf of the TERENA President, Mr. Pierre Bruyère, I herewith invite you to the 44th (and possibly the last) meeting of the TERENA General Assembly. The meeting will take place on 6 and 7 October and will be co-located with the NREN PC meeting and the GN3plus Assembly Meeting on 7 and 8 October 2014. (Note that delegates to the other meetings are welcome to join the GA meeting as well.)

One of the items on the agenda is a proposal to completely amend the articles of association of the Association in conformity with the draft deed drawn up by Holland Van Gijzen Advocaten en Notarissen LLP, with reference 2014BT996441/MK, and to authorise the board members of the Association and each employee of Holland Van Gijzen Advocaten en Notarissen LLP in Amsterdam, the Netherlands, to do and perform any and all acts which may be necessary and / or expedient to implement the foregoing and to have executed and to sign the deed of amendment to the Association's articles of association.
If this proposal is accepted, then the meeting will end at that point and, after a short break, reconvene as the first General Assembly meeting of the GÉANT Association.

The meetings will take place in the Conference Centre of the Holiday Inn at 5, Hans-Grader-Allee 5, 12529 Schönefeld b. Berlin, Germany. Note that DANTE have organised a shuttle service on Sunday 5 in the afternoon and Monday 6 in the morning for delegates flying into Berlin Tegel airport. If you want to make use of this, inform DANTE beforehand!

The exact times of the meeting are:

6 October:
14:00 - 17:30 Formal GA business
18:30: bus leaves from the hotel for the GA dinner in Berlin centre

7 October:
09:00 - 12:30 Continuation of formal GA business

On 6 October a dinner will be offered by DFN for GA delegates and their partners. The dinner will be at the Restaurant Refugium, Gendarmenmarkt 5, 10117 Berlin. A coach will leave from the hotel at 18:30 to take you to the restaurant (and back after the dinner). The dinner is only for those who have registered for it separately! There will also be a dinner on 7 October, for NREN PC and GN3plus Assembly delegates. You can also register for that dinner.

Please do not plan your return journey before the end of Tuesday (or Thursday) afternoon. This will guarantee that there is sufficient time for all the important items that need to be discussed at the meeting.

Early hotel booking is recommended. DANTE have arranged a block booking for the joint events at the Holiday Inn. The price includes breakfast and Internet. However, for advance bookings lower, non-refundable rates are available at this hotel (not necessarily including breakfast or Internet).

If you or your substitute are unable to come to the GA meeting, it is possibly to give a proxy to another person. We will need a letter signed by the Representative or the Substitute Representative giving the proxy to another named person. (Please send as a scanned .pdf file of such a letter by e-mail.) The letter must reach the Executive Committee before the start of the GA meeting. Note that nobody is allowed to vote for more than two member organisations.

I hope to meet all of you in Berlin!

Best regards,

Bert van Pinxteren
Chief Administrative Officer