MINUTES TERENA GA 10-11JUNE 1999

GA(99)015

Final Draft minutes of the 11th GA meeting

10-11 June 1999

Lund, Sweden

 

1. Welcome and Apologies

The President opened the meeting, stating that this would be the last GA he would chair. He welcomed Ole Kjærgaard from UNI-C Denmark as new substitute representative. He welcomed Andre Choo from Teleglobe and Jan Weglarz from POL-34 as observers (until agenda item 4). Several substitute representatives were welcomed as observers: Bjørnar Kvellheim from Norway, Enzo Valente from Italy, Stanislaw Starzak from POL-34 and Lee Caldwell from IBM. Margita Kon-Popovska from MARNET, FYRoMacedonia and Dana Gheorghe from ANSTI/RNC, Romania had conveyed their apologies for the 11th GA meeting.

Miroslav Milinovic represented CARNet, Croatia, with proxy.
Spiros Bolis represented GR-NET, Greece, with proxy.
Tural Kaptan represented ULAKBIM, Turkey, with proxy.

The number of votes represented was 95 on Thursday 10 June and 91 on Friday 11 June, out of a total of 120.

The list of participants is annexed to these minutes.

2. Approval of Agenda, GA(99)002

The GA approved the agenda for the 11th TERENA GA meeting, GA(99)002.

3. Minutes and Action list of previous GA meeting

  1. Minutes of the 10th TERENA General Assembly, Dresden
  2. D11-01 The General Assembly unanimously approved the minutes of the 10th GA meeting (GA(98)042), Dresden, 8-9 October 1998, without change.

  3. GA Action list update
  4. The GA noted that the one action item from the previous GA was now on the agenda under item 7.

4. Membership matters

    The GA took note of the resignation of DEC from associate membership.

  1. Admission of new Members
  2. D11 - 02 The GA unanimously decided to admit Cisco Systems, Inc. as an Associate Member of TERENA with Robert Aiken as the Representative and Steve Wolff as Substitute Representative.

    D11 - 03 The GA unanimously decided to admit Teleglobe Communications Corporation as an Associate Member of TERENA with Andre Choo as the Representative and Yves Poppe as the Substitute Representative.

  3. Admission of Members replacing other Members
  4. Prof. Weglarz explained that there were two research network operators in Poland, NASK and Pol34. They agreed among themselves that Pol34 should replace NASK as the TERENA National Member. The President noted that the two organisations had also agreed on a formula for paying the outstanding membership fees.

    D11 -04 The GA unanimously approved the change in Polish National Member of TERENA from NASK to POL-34, with Jan Weglarz as the Representative and Stanislaw Starzak as Substitute Representative.

  5. Changes in representatives
  6. UKERNA
    Mr. Jeremy Sharp has been appointed as Substitute Representative in place of John Dyer.

    UNI-C
    Mr. Ole Kjærgaard has been appointed as Substitute Representative in place of Niels Raun.

    UNINETT
    Mr. Bjørnar Kvellheim (previously known as Bjørnar Pedersen) has been appointed as Substitute Representative in place of Alf Hansen.

    ANSTI/RNC
    Ms. Dana Gheorghe has been appointed as the new Representative and Mr. Eugenie Staicut as Substitute Representative.

    ULAKBIM
    Mr. Namik Pak has been appointed as the new Representative and Mr. Erkan Tekman as Substitute Representative.

    The GA noted the information.

  7. Outstanding membership fees
  8. Lajos Bálint reported that Euro 12,000 was still outstanding from 1997, from three members; this would be discussed further under item 5. From 1998, the amount outstanding was Euro 19,333.

    Brian Carpenter reported that the outstanding amount from IBM was due to a technical problem that would be solved soon. Karel Vietsch reported that a number of approaches, both formally and informally, had been made to members with long-outstanding fees.

    The GA noted the information.

5. TERENA Formal Matters

  1. Adoption TERENA Financial Accounts 1998 - FIN(99)017

    Lajos Bálint introduced the accounts. They had been checked by the overseer, this year Agathoclis Stylianou, and audited. The 1998 surplus was 82 KECU. This was due mostly to staff shortages in the past year.
    Agathoclis Stylianou reported that he had participated in a meeting with the auditors and had moreover carried out random checks. He was impressed by the procedures that were in place in the Secretariat to address any identified weaknesses.

    D11 - 05 The GA unanimously adopted the TERENA Financial Accounts 1998

    Lajos Bálint also reported that a new set of financial procedures had been elaborated and were being used from the 1st of January 1999. The results of the 1st quarter of the current year seemed to be in line with the budget.

  2. Procedure for overseeing the audited accounts

    D11 - 06 The GA decided that in future no overseer will be involved in the preparation of the GA's decision on the annual accounts, except when the GA or the TEC explicitly decides to request the Secretariat to seek an overseer or decides to appoint an overseer itself.

    The decision was taken with 91 votes in favour and 4 votes (FUNET, Finland) abstaining.

  3. TERENA Annual report 1998, including Secretariat report

    Karel Vietsch presented both the printed Annual Report and the separate Report of the Secretariat - GA(99)009, pointing out the staff changes and the new financial procedures.

    D11 - 07 The GA unanimously approved both parts of the Annual Report.

  4. Notice of Termination of TERENA Membership (Statutes 9.1.c)

    Several TERENA members have not paid their membership fees for 1997. In accordance with the note - file ref. GA(96)002v3 - these TERENA members are a candidate for termination of membership as stated in the TERENA Statutes article 9.1.c.

    At the time of the GA meeting and in the absence of new information, the following members were candidates for termination of membership:
    Academy of Sciences, Azerbaijan,
    UNICOM-B, Bulgaria,
    Republican Center for Informatics, Moldova.

    Karel Vietsch explained that many reminders had been sent to these organisations. Bulgaria and Moldova were re-organizing, and this might still lead to payment of the fees.

    D11 - 08 The GA decided that Azerbaijan, Bulgaria and Moldova will receive a notice of termination of TERENA membership, specifying that their TERENA membership will be terminated automatically on 1 September 1999, unless payment of the 1997 membership fees has taken place before that date.

    The decision was taken with 89 votes in favour and 6 votes (RedIRIS, Spain) abstaining; Manuel Rincón explained that he felt that these countries should be given another year in which to pay.

    Agathoclis Stylianou requested to have invoices issued as quickly as possible after the fall GA. Brian Carpenter requested that an e-mail notice be sent out when the paper invoice was being issued. Both requests were noted.

6. Executive Committee Elections

  1. Titles of the Vice Presidents

    Agathoclis Stylianou questioned the wisdom of abolishing the Vice President for Services. In general, he felt that TERENA should be running services rather than helping to establish new organisations. Whilst there was general consensus that a proliferation of European (service) organisations and hence of different annual invoices to TERENA members was undesirable, various speakers emphasized the role of DANTE, rather than TERENA, as a provider of operational services.

    11 - 01 The TEC is to examine TERENA's involvement in the development and running of services and report back to the next GA.

    D11 - 09 The GA decided that the TEC shall be composed of 5 members, being the President, the Vice President Conferences, the Vice President Technical Programme, the Treasurer and one other member.

    The decision was taken with 79 votes in favour, 9 votes (CYNET, Cyprus; GR-NET, Greece; ULAKBIM, Turkey) against and no abstentions.

    Stefano Trumpy outlined a profile of his ideal TEC. An ideal TEC should be able to:

    A discussion of the other items under agenda item 6 was postponed until after item 10.

7. Technical Programme

  1. Report of the Technical Programme

    Brian Gilmore felt that over the past two years, TERENA had established a successful Technical Programme. He expressed his appreciation for the work that had been done by John Martin and his happiness with the fact that John Dyer had now joined TERENA as Chief Technical Officer. He reviewed the new draft Terms of Reference - TEC(99)002v5 and the new Special Interest Areas . Olav Kvittem, Peter Valkenburg and David Chadwick had been appointed to the TERENA Technical Committee; three more candidates would have to be appointed by the new TEC, suggestions from members are welcome.

    Responding to questions about potential legislation or EU directives that would be harmful to the development of research networks and the Internet in general, Karel Vietsch clarified that one of TERENA's tasks was indeed to do political lobbying work, for example in Brussels, on behalf of the Members. However, this had to take place within the boundaries imposed by TERENA's limited resources; case by case, an appropriate tactical approach had to be chosen.

    D 11 - 10 The GA unanimously adopted the Terms of Reference for the TERENA Technical Programme, replacing the previous document on the TERENA Technical Structure of October 1994.

    D 11 - 11 The GA thanked the members of the old TTC for its work and asked the Secretariat to convey this to them.

  2. Report on the TAC meeting

    Brian Gilmore gave an oral report on the Technical Advisory Council meeting that had taken place on the 7th of June. There had been about 50 attendees. There had been a number of useful presentations and an interesting discussion about common areas of work. For future meetings, more thought would have to be given to how to structure the meetings in order to give the discussions greater depth.

    Responding to a question from Brian Carpenter, Brian Gilmore responded that TERENA was involved in some of the ongoing work on standards, through the participation of some of the PDOs in selected meetings, such as those of the IETF.

  3. Progress report on Task Forces and Pilot Projects

    TERENA Technical Projects fall into three categories:

    The CHIC Pilot Project had just been completed and a report was made available. Three possible ways forward could now be envisaged:

    The meeting was asked to express its opinion on this choice. The discussion was inconclusive, and it was decided that John Dyer would discuss the way forward with various TERENA members individually after the meeting.

    Another pilot project that had just been completed was a further update of the GNRT. The newest version would be made available on the TERENA Web site this month, and a book version was expected to be published by Addison-Wesley in the autumn. As before, TERENA members would be offered the opportunity to buy copies of this book at a substantially reduced price, and to publish a translation of the new GNRT in their own language.

    Three pilot projects are currently running: "Improved Cache Statistics" (University of Hannover), "FTP Mirror Tracking" (Loughborough University and Institute for Theoretical and Experimental Physics, Moscow) and "Survey of Requirements and Procedures for Taking Legal Action in Computer Crime Cases" (UKERNA, Secunet and GRNET-CERT). Two more pilot projects were expected to start soon: "Support for Decisions by E-mail" (University of Stockholm) and "Delivery of Distance Learning Materials by Satellite" (organisations from a number of countries, co-ordinated by the University of Plymouth).

    TERENA currently has three active Task Forces: TF-TANT, TF-CACHE and TF-CHIC. TF-TANT, which among others undertakes the QUANTUM Test Programme and is a joint activity with DANTE, had been making good progress and would have another meeting later this month. TF-CACHE and TF-CHIC had both been meeting in Lund before the TERENA-NORDUnet Networking Conference 1999; some important new plans had been elaborated in these meetings and those would be pursued further in the coming months.

    During the Conference, a BoF on streaming media had taken place. Presentations had been given by SURFnet, FUNET and the University of Athens, and there had been about 20 attendees. The discussion had concentrated on the need for multimedia streaming and the scope of what is required. Issues were both technology and content. An e-mail discussion list would be started now, which later might result in a TERENA Task Force.

    As a "sub-BoF", a meeting had taken place on a caching/replication experiment. This would address the provision of support for large objects and multimedia, complement the work of Internet2 in the United States, and provide an integration of existing technologies: replication, caching, indexing and streaming. IBM are planning to be involved in this experiment.

    More generally, discussion on the TERENA Technical Programme during the conference week had emphasized the need and opportunities for collaboration with industry and for work oriented to pilot services in areas like video management, indexing, satellite delivery, and next-generation hierarchy.

    The GA agreed that more efforts should be put into inviting European firms to join the TERENA technical activities.

  4. SIRCE

    SIRCE was designed to have three stages: the first stage, Incident Support, started on 1 May 1997. The second stage, BIC, Basic Incident Co-ordination, started on 1 May 1998. This phase will last 18 months, after which TERENA planned to hand over the organisation of the service to another organisation that can act as an agent of the client networks. The first phase was run by a partnership between DANTE and UKERNA, and the second phase by UKERNA.

    A problem had occurred when discussing the move to a full service. It seemed that there was currently not enough demand for the services and at the prices as outlined in the proposals by UKERNA. The EUROCERT meeting that had taken place on the 6th of June had discussed three models, ranging from no service to full service to "something in-between". The latter model had obtained most support, but needed to be explored further.

    The GA concluded that the problem of finding a level of service that was both affordable and useful to the members now seemed to be a managerial problem, rather than a technical problem. Brian Gilmore proposed to call another meeting of the SIRCE-MC, to which all CERTs in Europe would be invited, to define the minimal service they would need. The GA however preferred that discussion to be conducted by e-mail rather than in a meeting.

  5. External projects

    As part of the SCIMITAR2 project, TERENA organised the "Telematics for Research Open Seminar" in Lund on the 8th of June.

8. TERENA Financial Matters: Projected membership categories 2000

With the approval of the algorithm described in the Note on boundaries between TERENA membership categories, GA(98)009, no changes in membership categories are expected. See also the note - GA(99)008.

The GA noted the information.

9. Conferences and Workshops

  1. TERENA-NORDUnet Networking Conference 1999, Lund

    Michael Walsh reported that the Conference had been very successful, certainly from the programme point of view, with two strong streams. The system of working both with invited speakers and with a Call for Papers had worked very well. Sponsorship income had exceeded the target and we were now developing more stable relationships with a number of sponsors. He expressed his appreciation for the work of the Secretariat. The number of paying participants (320) was lower than had been expected; therefore, the Conference might lead to a financial loss. We would have to carefully examine the profile and the expectations of the people who attended and to consider how we should best position these conferences in future.

  2. (b) Conference in 2000, Lisbon, 22 - 25 May

    June and July would be busy months for this Conference; the planning is now well underway. Fortunately, Claudio Allocchio agreed to be the Programme Committee Chair. Next year's Conference would probably be more applications-oriented and an effort would be made to include more live demonstrations.

    Karel Vietsch reported on the NATO workshops. There had been two in 1998. A third one had to be cancelled because the amount made available by NATO was insufficient. These workshops were expensive, both because of travel cost and because of the high shipping and insurance cost of the expensive equipment that was needed to run them. In February, TERENA staff had had a fruitful discussion with the responsible staff at NATO Headquarters, but a proposal for a workshop in July in Tartu, Estonia had been awarded a NATO grant that again was too small to run the workshop. After further discussions with NATO staff the same proposal was re-submitted and it was now planned to have the Tartu workshop in November.

10. TERENA Secretariat Matters

The TERENA staff consists of:


Karel Vietsch Secretary General
John Dyer Chief Technical Officer
Peter Heijmens Visser Office Automation Officer (on call)
Alex de JoodeIT Support Officer (part-time)
Kevin Meynell Project Development Officer
Yuri Demchenko Project Development Officer
Valentino Cavalli Project Development Officer
Bert van Pinxteren Chief Administrative Officer
Carol de Groot-Crone Secretary
Wilma Overdevest Bookkeeper (part-time)
Nicola Warren PR&Conference Officer

John Dyer has started as CTO in April. Nicola Warren joined in December of last year. Valentino Cavalli completed the team and joined mid-May. Carol de Groot, Alex de Joode and Yuri Demchenko changed from temporary contracts to long term employment contracts.

6. Executive Committee Elections (continuation)

Peter Villemoes and Enzo Valente were appointed to count the votes.

b.Election President

Lajos Bálint had been nominated by Italy and seconded by Germany and Spain. He had accepted the nomination.
David Williams was nominated by the UK and seconded by Ireland. Stefano Trumpy reported that he had a written message from David Williams saying that he accepted the nomination, subject to formal approval from his employers.
No other nominations were received.

Lajos Bálint briefly presented his own candidature, Geoff McMullen and Michael Walsh spoke on behalf of David Williams' candidature.

In a secret ballot, Lajos Bálint received 39 votes, David Williams received 51 votes, one blank vote was cast.

D11 - 12 David Williams was appointed President of TERENA for a two-year term of office.

Stefano Trumpy clarified that if David would not be able to serve as President after all, one of the other TEC members would take over this role until the next GA, as foreseen in the TERENA Statutes.

c.Election Vice President Conferences

Michael Walsh was nominated by Italy and seconded by the UK. He accepted the nomination. No other nominations were received.

D11 - 13 Michael Walsh was appointed Vice-President Conferences of TERENA for a second two-year term of office by acclamation.

d. Election Vice President Technical Programme

Kees Neggers was nominated by the Czech Republic and seconded by Finland. He accepted the nomination. No other nominations were received.

D11 - 14 Kees Neggers was appointed Vice-President Technical Programme of TERENA for a two-year term of office by acclamation.

e. Election Member at Large

Stanslaw Starzak was nominated by Poland and seconded by Lithuania. He accepted the nomination. Lajos Bálint was nominated by Ireland and seconded by Cyprus. He accepted the nomination. Brian Gilmore was nominated by the UK and seconded by CERN. He accepted the nomination. Stefano Trumpy was nominated by Slovakia and seconded by Hungary. He responded that he was flattered by the nomination, but did not accept it, stating that he would continue to serve the Association in a role as Past President.

In a secret ballot, Stanislaw Starzak received 16 votes, Lajos Bálint 30 and Brian Gilmore 41. Four blank votes were cast.

In accordance with the Rules & Regulations, a second vote was taken between Lajos Bálint and Brian Gilmore. In this ballot, Brian Gilmore received 53 votes and Lajos Bálint 38.

D11 - 15 Brian Gilmore was appointed Member at Large for a two-year term of office.

11. Liaisons

  1. CCIRN/GIBN

    Kees Neggers announced that there would be a meeting of the CCIRN immediately after the upcoming INET Conference. The GA was asked to nominate representatives to form the European delegation to this meeting; it was decided that the delegation would consist of Kees Neggers, Jan Gruntorád, Roberto Sabatino, Karel Vietsch and a UKERNA staff member to be named by Geoff McMullen. One of the CCIRN Working Groups was being chaired by TERENA's Kevin Meynell.

    Stefano Trumpy reported that GIBN had now been closed and that a possible follow-up might be discussed by the CCIRN, in order to meet the need for co-ordination regarding the interoperability of broadband networks.

  2. UCAID / Internet 2

    Karel Vietsch reported that the UCAID-TERENA MoU had been signed last January and that there were regular contacts. The reciprocal membership that is contained in the MoU has not yet been implemented, but recent news is that TERENA will be accorded affiliate member status by UCAID; he asked for formal approval of the GA on this. This membership would be realized without any membership fees being paid. We should now also facilitate that UCAID will follow the work of TERENA, e.g. by joining some of the mailing lists.

    D11 - 16 The GA approved that TERENA would obtain affiliate membership at UCAID.

    The most important conclusion from the many recent contacts between TERENA and UCAID/Internet2 was that rather than wait to participate in US Internet2 activities, Europe should set up its own ambitious Internet2-type development work (and liaise with the US wherever useful). This provided an important challenge to the TERENA Technical Programme.

    Howard Davies reported that DANTE and UCAID were working on an interconnection agreement, but that a separate MoU between DANTE and UCAID, if needed, would take a bit longer to complete.

  3. ISOC

    TERENA and its members are continuing to be active participants in the work of ISOC. Östen Frånberg (Ericsson) had succeeded Stefano Trumpy as Chairman of the ISOC Advisory Council.

12. Next meetings

Karel Vietsch reported that ULAKBIM had reported some problems with hosting the October GA in Izmir, because efforts to raise funds for an accompanying workshop or conference had not been successful. If needed, SWITCH was prepared to host the GA. Tural Kaptan reported that ULAKBIM would be happy to host the GA in Istanbul instead of in Izmir.

D11 -17 The GA decided to have the 12th GA meeting in Istanbul, Turkey, 21 and 22 October 1999

GA 13 will be on 25 and 26 May 2000 in or near Lisbon.

13. Any other business and close

Miroslav Milinovic announced the first CARNET users conference, which would take place in September and would be held in English. Karel Vietsch recalled that the TERENA Secretariat was willing to visit and participate in member conferences if invited.

Brian Gilmore proposed a Vote of Thanks for Stefano Trumpy, who took over the helm at TERENA during a very difficult time and deserved many thanks for what he had done. With this, the meeting was closed.

D11 - 18 The GA thanked Stefano Trumpy for his leadership as TERENA President during the past four years.

Annexes:
I List of Decisions and Actions resulting from the 11th TERENA General Assembly meeting
II List of participants at the 11th TERENA General Assembly meeting

Annex I
List of Decisions and Actions resulting from the 11th TERENA General Assembly meeting

Decisions

D11 - 01 The minutes of the 10th GA meeting, Dresden, 8/9 October 1998, were approved without change.
D11 - 02 The GA admitted Cisco Systems, Inc. as an Associate Member of TERENA.
D11 - 03The GA admitted Teleglobe Communications Corporation as an Associate Member of TERENA.
D11 - 04 The GA approved the change in Polish National Member of TERENA from NASK to POL-34.
D11 - 05 The GA adopted the TERENA Financial Accounts 1998.
D11 - 06 In future no overseer will be involved in the preparation of the GA's decision on the annual accounts, except when the GA or the TEC explicitly decides to request the Secretariat to seek an overseer or decides to appoint an overseer itself.
D11 - 07 The GA approved both parts of the Annual Report 1998.
D11 - 08 The Academy of Sciences (Azerbaijan), UNICOM-B (Bulgaria) and RCI (Moldova) will receive a notice of termination of TERENA membership, specifying that their TERENA membership will be terminated automatically on 1 September 1999, unless payment of the 1997 membership fees has taken place before that date.
D11 - 09 The TEC shall be composed of 5 members, being the President, the Vice President Conferences, the Vice President Technical Programme, the Treasurer and one other member.
D 11 - 10 The GA adopted the Terms of Reference for the TERENA Technical Programme, replacing the previous document on the TERENA Technical Structure of October 1994.
D 11 - 11 The GA thanked the members of the old TTC for its work and asked the Secretariat to convey this to them.
D11 - 12 David Williams was appointed President of TERENA for a two-year term of office.
D11 - 13 Michael Walsh was appointed Vice-President Conferences of TERENA for a second two-year term of office.
D11 - 14 Kees Neggers was appointed Vice-President Technical Programme of TERENA for a two-year term of office.
D11 - 15 Brian Gilmore was appointed Member at Large of the TERENA Executive Committee for a two-year term of office.
D11 -16 The GA approved that TERENA will obtain affiliate membership of UCAID.
D11 -17 The GA decided to have the 12th GA meeting in Istanbul, Turkey, 21 and 22 October 1999.
D11 - 18 The GA thanked Stefano Trumpy for his leadership as TERENA President during the past four years.

Actions

A11 - 01 The TEC is to prepare for the next GA meeting a note on how TERENA is to deal with services.

Annex II to the minutes of the 11th TERENA GA meeting, GA(99)015

List of participants at the 11th TERENA General Assembly meeting, Lund, 10/11 June 1999

National members
Croatia, CARNetMiroslav Milinovic (by proxy)
Cyprus, CYNET Agathoclis Stylianou
Czech Republic, CESNET Jan Gruntorád
Denmark, UNI-C Ole Kjærgaard
Estonia, EENet Mihkel Kraav
Finland, FUNET Markus Sadeniemi
Germany, DFN Peter Kaufmann
Greece, GR-NET Spiros Bolis (by proxy)
Hungary, HUNGARNET Lajos Bálint (Treasurer)
Iran, IPM Siavash Shahshahani (10 June only)
Ireland, HEANET Michael Walsh (Vice President Conferences)
Italy, CNR/IAT Stefano Trumpy (President)
Lithuania, LITNET Vytautas Reklaitis
Luxembourg, RESTENA Antoine Barthel
Netherlands, SURFnet Kees Neggers (Vice President Services)
Norway, UNINETT Petter Kongshaug
Poland, POL-34 Jan Weglarz
Portugal, FCCN Pedro Veiga
Slovakia, SANET Jaroslav Bobovsky
Slovenia, ARNES Marko Bonac
Spain, RedIRIS CSIC Manuel Rincón
Sweden, SUNET Arne Sundström
Switzerland, SWITCH Jürgen Harms
Turkey, ULAKBIM Tural Kaptan (by proxy)
United Kingdom, UKERNA Geoff McMullen
International members
CERN Olivier Martin
Associate members
DANTE Howard Davies
IBM Brian Carpenter (10 June only)
NORDUnet Peter Villemoes
Pol34 Maciej Stroinski
Teleglobe Andre Choo (10 June only)

Observers:
Lee Caldwell (IBM, 10 June only), Brian Gilmore (Vice President Technical Programme), Bjørnar Kvellheim (Norway), Stanislaw Starzak (Poland), Enzo Valente (Italy), John Dyer, Bert van Pinxteren, Karel Vietsch (all TERENA Secretariat).

Apologies from members not represented:
FYRoMacedonia, MARNET Margita Kon-Popovska
Romania, ANSTI/RNC Dana Gheorghe