Final draft minutes 9th TERENA General Assembly meeting; part 2

14 May 1998 - 14:30 - 17:30
15 May 1998 - 10:00 - 12:30
Utrecht, the Netherlands

7. Technical Programme

(a) TTC report
Between GA08 and GA09 the TTC met twice. In January 1998, the TTC met alongside some of the Working Groups and Task Forces in Amsterdam. The combined event was meant as a replacement for the meetings which would normally have taken place in May at a JENC and it was a major success with approximately 60 people attending the various meetings over a 2-day period. A summary report was distributed to the GA during the meeting, file ref. GA(98)017.
In addition, TERENA and RIPE co-hosted a BoF on "Deployment of anti-SPAM measures" which attracted over 120 participants.

At the January TTC meeting, two additional pilot projects were approved: "Multilingual E-mail Clients - A Test" and "Video-conferencing CD-ROM". Sadly, the convenor of the Working Group on Security, Rüdiger Grimm, announced his resignation from this position due to increasing workload and a successor has yet to be found.
A second TTC meeting took place on the 24th April. During this meeting a new project proposal was discussed: CHIP: Clearing House for Internet Projects, which requires further clarification.
The TTC also discussed rationales behind external memberships of TERENA.

(b) TERENA "pilot" Projects - progress report
TERENA Technical Projects fall into three categories:
- External Projects, which are funded by outside organisations and in which TERENA is a partner. Examples are SCIMITAR and DESIRE II.
- Major Projects, which are funded by TERENA members and operated/managed by TERENA. Examples are DEVICE, SIRCE, PANTOMIME.
- Pilot Projects, which are funded from the TERENA budget, and are designed to be short-lived and to produce quick results. The GA decided in November 1996 to provide 100 k ECU for these initiatives. An average Pilot Project essentially costs some 10 to 15 k ECU and has a small number of partners.

The following Pilots Projects are running:

* Evaluation and Recommendation of User Support Toolkits (ERUST)
This project started in November 1997 and will complete a survey on current user support requirements and a list of software modules for on-line user support in July 1998.

* The projects "Network monitoring for cache servers", "Cache server "appliance" Project" and "Investigation into cache routing" have been combined into one contract.
The combined project started in February 1998, and aims at producing its deliverables in September 1998.
Deliverables include: Network monitoring tools, Cache ³appliance² CD-ROM (a floppy with cache server software is already available). The originally foreseen deliverable: "Inter-cache routing using AS" is already completed, though not by the project itself, but by DFN.

* Distributed Web Indexing/Searching Pilot (CHIC-pilot)
The Objectives are to link all existing Web indexes in Europe to provide better search facilities.
The project started in April 1998 and its deliverable (foreseen for August 1998) will be a pan- European search engine.

* Multilingual Email Clients - A Test
This project started in April 1998 and will run until September 1998. Its objective is to determine interoperability of email systems for non-ASCII text and it will produce the following deliverables:
- Test criteria for ML testing
- a report on conformance for the most popular clients.

The following projects have been agreed but have not yet started:

* Videoconferencing Tools CD-ROM
This Pilot aims to start during Summer 1998 and will produce a CD-ROM with Desktop Videoconferencing software and tools.

* Internet Streaming Media
This projectıs objective is the investigation of streaming technologies and their impact on networks. The project needs a driving partner, since the original proposer SURFnet is faced with unexpected staff shortage. GA members are invited to suggest organisations or experts that can take the leading role in this pilot project.

GA members are encouraged to get their technical people involved in these projects and to propose new initiatives. New proposals are vetted in the TERENA Working Groups (via the open WG distribution lists) with particular emphasis on relevance for more than one country.

The up-to-date status of these projects can always be seen on the projects section of the TERENA web server:

(c) Questionnaire Report
During 1997 John Dyer conducted a survey of the TERENA membership in order to ascertain how TERENA might better co-ordinate some of the technical developments taking place in the respective member countries. The results of this survey are presented in the short document file ref. GA(98)010.

The conclusions drawn from the survey are as follows:
* TERENA technical staff will provide better and more regular information on the Technical Programme to the TERENA members and will investigate how better to market the TERENA Technical Activities;
* TERENA technical staff will develop closer relations with the representatives of the TERENA members;
* TERENA technical staff will take a more pro-active role in proposing and developing new activities, using the information gathered from their contacts with the membership.

The above plans will be implemented gradually, so as not to interrupt the already high work- load of the current technical staff.

SIRCE was designed to have three stages: the first stage, Incident Support, started on 1 May 1997.
The second stage, BIC, Basic Incident Co-ordination, started on 1 May 1998, and will see an upgrade from one full time equivalent to three (3rd foreseen in November). This phase will last 18 months, after which TERENA plans to hand over the organisation of the service to another organisation that can act as an agent of the client networks. Phase three, Full Incident Co- ordination, will require 5 full time equivalents. The first phase was run by a partnership between DANTE and UKERNA, and the second phase by UKERNA.

Funders for the first phase were ACOnet (Austria), RENATER (France), DFN (Germany), CNR (Italy, for GARR), SURFnet (the Netherlands), UNINETT (Norway), ARNES (Slovenia), RedIRIS (Spain), SWITCH (Switzerland), UKERNA (UK) and NORDUnet. The funders for 1998/1999 are similar, with DFN and RENATER not having signed up yet and NORDUnet having been replaced by the individual networks of Denmark, Iceland, Finland, Norway and Sweden.

Only networks with their own CERT will benefit directly from joining the SIRCE pilot. Some TERENA members with a CERT, and not (yet) partner in SIRCE, are the national research networks of: Croatia, France, Germany, Poland and Portugal.

SIRCE is overseen by two structures: the Contributors Committee, consisting of representatives of the funding bodies and the Monitoring Committee, experts who deal with the technical aspects of the service.

As part of the SCIMITAR project, TERENA co-organised some of the events which took place at the Telematics conference in Barcelona in February 1998. In addition to the ongoing concertation work being carried out by SCIMITAR, negotiations are also continuing with the EC for the continuation project, SCIMITAR-2, which will commence in July 1998 and run through into 2000.

(f) GNRT
After some initial problems, the GNRT has been printed by Addison-Wesley Longman and distributed to the GA members who were present at the meeting. TERENA National members were offered the chance to receive translation rights for their own language. Members have 6 weeks to request these translation rights for their own language, after which the remaining translation rights will be transferred to the publisher.
In addition, TERENA has arranged for bulk orders made through TERENA to be fulfilled at 4 UKP, which is 40% of the cover price. GA members who intend to place a bulk order are asked to notify the TERENA Secretariat, preferably also before 30 June.

8. TERENA Financial Matters

Projected membership categories 1999
With the approval of the algorithm described in the Note on boundaries between TERENA membership categories, GA(98)009, no significant changes in membership categories are expected.
See also the note - GA(98)002-GDP.
There is one exception: Ukraine, where the rise in GNP warrants its return to membership category 3, contribution category 4, should Ukraine remain within TERENA.
The final decision on membership category changes will be proposed in the October GA meeting.

The GA noted the information.

9. TERENA Services

The separation of TERENA and the RIPE NCC was executed in time. And with the approval of the TERENA and RIPE NCC accounts 1997, the separation of TERENA and the RIPE NCC is finalised.

The RNA Board had appointed Keith Mitchell Chairman, Wilfried Wöber Secretary and Wim Vink Treasurer of the Association. Kees Neggers represents the RNA in the Board of the Personnel Fund Foundation. Wilfried Woeber commented that the transition process had been managed very professionally, by both organisations. Currently the RIPE NCC is undergoing internal restructuring, as two key staff have resigned.

Closure GUM-NCC
The GUM NCC is formally closed. The equipment through which the services were provided was sold for one ECU to Ulrich Giese. The NJE network has not disappeared, though, it is being maintained by a small group of volunteers. Neither TERENA, nor TERENAıs former subcontractor for the operation of the NJE service are involved in the current provision of service. Special thanks are extended to Ulrich Giese who has supported the GUM-NCC service beyond the call of duty.

With the RIPE NCC split-off from TERENA and the GUM NCC closed, TERENA is now ready and eager to develop new services in co-operation with the TTC and the members of TERENA.

10. Conferences and Workshops

(a) TERENA Networking Conference 1998, Dresden
The development of the Conference Programme is well on track and the preliminary programme and registration information are available at The printed version will be available at the end of May and will be distributed to the GA members for redistribution within their country. The next GA meeting take place immediately after the conference and will be hosted by DFN. The TERENA Networking Conference 1998 is supported by DFN and the Technical University Dresden, with a local conference organising company, KSO, being contracted to provide hotel and registration support.

Elsevier will publish the proceedings in advance of the Conference, in a special issue of COMNET

(b) Conference in 1999, Lund
Preparations for the 1999 Conference in Lund have begun. TERENA and NORDUnet have agreed to jointly organise the conference, which will take place in the week of 7 to 11 June 1999. SUNET and the Lund University will be the local organisers. A first organisational meeting will take place in the afternoon of 15 May.

Elsevier plans to organise a Networking Security conference back to back with the TERENA/NORDUnet conference. The organisation of both conferences would be completely separate; the co-operation will consist of joint publicity and a discount for people who attend both conferences.

There is currently no information available regarding INET plans for 1999.
There will be an IETF in Oslo, in July 1999.

(c) Workshops (Kaunas, Yaroslavl, Prague)
The Kaunas and Prague Workshops are technical workshops, and the one in Yaroslavl is geared more to management aspects. All three are (planned to be) funded by the NATO Science program.

A NATO workshop on "Promoting High-Speed Networks" will take place from 18 to 22 May 1998 in Kaunas, Lithuania. The programme will be similar to the Edinburgh workshop, concentrating on the technology needed for a high-speed infrastructure:
- High speed applications
- Interior/exterior routing protocols
- Designing and building a large network
- Network management
- ATM/high-speed networking
- Planning Web caching strategies.
There are 30/40 applications from a wide geographical community. John Martin and Vytautas Reklaitis are co-directors.

The Yaroslavl workshop is the first CEENet/TERENA conference on Network Management, titled: " Management and Policy Issues in Running a National Research network". It takes place from 13 to 16 June. The workshop is organised jointly by CEENet and TERENA, with Jacek Gajewski and Karel Vietsch as co-directors. Subjects to be dealt with are: Services provided, Internal organisation, Funding Models, Policy, Relationships with governments, Outsourcing, Telecom regulations and Costs of networking

The last NATO workshop in 1998 is planned to be in Prague, the week before the Dresden Conference. The funding application has been submitted and Jan Gruntorád agreed to be co- director, with Peter Valkenburg co-director on behalf of TERENA. The programme will address in particular the quality services that can be provided through the new high-speed infrastructure, such as Mbone infrastructure and videoconferencing tools, Web caching and Indexing, Security technologies deployment, Integrated directory services and Anti-spamming measures.

TERENA foresees to be involved in no more than one NATO workshop in 1999, and possible hosts in the Eastern European countries are sought. In addition, TERENA is interested in exploring possibilities for workshops around the Mediterranean area.

(d) WWW Caching Workshop Manchester
Following on from the two successful workshops at ICM, Warsaw (1996) and NLANR, Boulder (1997), TERENA is collaborating with the University of Manchester (UK) in organising the "3rd International WWW Caching workshop". The workshop will take place between 15-17th June in Manchester and it has a very strong programme.
Participation in the Workshop is limited to 100 participants and interest is so high that participation is mostly by invitation only.
TERENA is also helping in the publication of the proceedings which it is hoped might be published in collaboration with Elsevier. For more details, check

11. TERENA Secretariat Matters

The TERENA staff consists of:

Karel VietschSecretary General
John MartinChief Technical Officer
Peter HeymansVisserOffice Automation Assistant(on call)
Alex de JoodeIT Support Officer(part-time)
Kevin MeynellProject Development Officer
Peter ValkenburgProject Development Officer
Marieke Dekker McClureChief Administrative Officer
Carol de Groot-CroneSecretary
Andrea KramerBookkeeper(part-time)
Paul RendekConference Officer

John Martin has started as CTO in February and Kevin Meynell and Paul Rendek changed from temporary contracts to long term employment contracts. Alex de Joode started work as IT Support Officer in February and Carol de Groot started as Secretary in November.
A third Project Development Officer position is vacant but negotiations have started with a promising candidate. Marieke Dekker McClure and Andrea Kramer are leaving TERENA on 30 June. The vacancies for Chief Administrative Officer and bookkeeper are advertised in newspapers and via the Web server. Thanks are extended to Marieke and Andrea who have served the organisation for some 10 and 5 years respectively. During difficult periods in the history of RARE and TERENA Marieke has had an essential responsibility in keeping the organisation alive and evolving; her role in this and her loyalty to the organisation deserve the highest appreciation.

12. Liaisons

A TERENA PDO attended the CCIRN Working Group meetings on Mbone and traffic measurements in December. Some CCIRN WG meetings are planned around the INET conference in July.

The GIBN project (Global Interoperability for Broadband Networks) is one of 11 projects established by G7 and is to be completed in June 1999. GIBN, under mandate of their governments, is moving to a second phase aimed at promoting a more permanent intercontinental research networking infrastructure.

GIBN has two operational working groups, one looking into and planning for the future of GIBN, co-ordinated by Stefano Trumpy, and one dealing with the sharing of costs of intercontinental links between Europe and the USA, co-ordinated by Klaus Ullmann. This last WG has reached an in principle agreement, though the practical consequences still have to be agreed upon. The first WG reached a preliminary conclusion that the GIBN should remain an organisation with governmental backing, but opened up to all countries interested in Broadband Networks.

GIBN will continue to co-operate with the CCIRN, with the CCIRN co-chairs being invited to the GIBN meetings. TERENA is now established as the official representative organisation for Europe in the CCIRN, and in Latin America a similar legal entity fulfils the same role. The situation in Asia-Pacific is similar, with one obvious organisation (though not a legal entity) being representative for this region. The situation in North America is less obvious, with UCAID perhaps in the future being able to play this role for the USA, but certainly not being representative for Canada, where networking developments are ahead of those in the USA.

All TERENA members are invited to participate in the CCIRN Working Group activities. Interested national governments may consider joining GIBN. TERENA will compose the European delegation to the upcoming CCIRN in Geneva on 25 July, the Saturday after the INETı98 Conference; Jan Gruntorád, Olivier Martin and Peter Villemoes expressed interest to be part of that delegation.

(b) ISOC
After an initial quiet period, registrations for INET'98 have picked up. During the GA meeting a host of information was distributed to GA members, for re-distribution within their organisation/countries. This marketing effort is part of the agreement between TERENA and ISOC on the European INET conference in 1998.

It is possible that a European association of ISOC Chapters will be established. The discussion in ISOC on the new IANA, now funded by its participants, is related to the RIPE CENTR initiative on naming co-ordination for Europe (currently being initiated by the RIPE NCC).

Stefano Trumpy and Karel Vietsch are members of the Advisory Council of ISOC, and Kees Neggers is a candidate in the upcoming elections for the Board of Trustees.

In February 1998, a new initiative, which may be seen as a continuation of the work previously carried out by EWOS was started. The Information Society Standardization System aims to provide a co-ordinated approach towards Standardization for the development of the Information Society in Europe. The technical activities are concentrated in "workshops" which are technology-oriented and at the moment concentrate on the areas, "Directories and Naming issues ", "Meta-data for Multi-media Information" and "Electronic Commerce". A new workshop is dedicated to "Public Key Infrastructure". TERENA staff is following developments via email and report interesting items directly to the relevant Working Groups and Task Forces. For more information, see:

It is envisaged that SCIMITAR2, the continuation of the SCIMITAR project, will have some form of co-operation with the TEISS project driven by ISSS.

(d) ETSI
The TEC is studying the benefits of ETSI membership and the desirability of continuing ETSI membership after the end of the year.

The TERENA members, as a result of TERENA's membership of ETSI, have free access to the information available in the ETSI infocentre. All the latest documents, working papers, etc., on a very wide range of technologies, can be accessed at no cost by any institution of any National Research Network which is a member of TERENA; this might be of special importance for smaller institutions and countries, which are usually not members of ETSI.

The TTC, however, feels that most of the technical developments of interest to TERENA members take place not in ETSI but in the IETF. In addition, reports from others indicated that they had not found the membership of ETSI to be of long term use and had themselves decided to discontinue membership. As a result, the TTC has recommended that TERENA drop its membership of ETSI at the next available opportunity (1999).

The GA is asked to consider the usefulness of ETSI membership for TERENA and will be asked to decide on its (dis)continuation in the October GA meeting.

For more information on ETSI, please see:

(e) W3C and ITU-T
The TTC discussed in their meeting of 24 April possible TERENA membership of the World- Wide Web Consortium as well as ITU-T. Membership of W3C is a long standing point of consideration within TERENA. The costs will be some 5000 USD and TERENA staff would attend meetings and report back to the GA. Of course this would limit the availability of the TERENA techncial staff for the Technical Programme, unless a staff increase could be afforded.

ITU-T deals with all networking related technology except mobile and roaming networks, which are dealt with in ETSI. It might be possible to obtain membership of ITU-Tconsisting of document access only. The Secretariat will try and find out. Again, the GA will be asked to decide on possible membership of W3C and/or ITU-T in the October GA meeting.

(f) Mediterranean countries
Increased co-operation and involvement in the computer networking development in the Mediterranean is highly necessary.

In March, John Martin and Stefano Trumpy both attended Euro-MedNet 1998 in Cyprus and proposed how TERENA might be used as the appropriate vehicle for collaboration in this region. In addition, the possibility of extending the work already done in the CEE countries through the NATO Advanced Networking Workshops, by hosting a similar event for that region, was proposed as a specific action. A possibility might be to take up the offer from the Turkish TERENA member, ULAKBIM, to host a workshop for the Mediterranean area.

The TEC is considering workshop opportunities with TERENA members from the region.

A09-01 GA to inform Secretariat/TEC on usage and usefulness of ETSI documents
A09-02 GA to provide opinions on W3C membership
A09-03 TSEC to find out possible ways of membership of ITU-T

13. Next meetings

GA10 Dresden, 8 and 9 October 1998
GA11 Lund, in the week of 7 to 11 June 1999

During the meeting, the Turkish TERENA member, ULAKBIM, offered to host the 12th GA meeting in Izmir in October 1999.

D09-10 The GA decided to have the 12th GA meeting in Izmir, Turkey, in October 1999

14. Any other business and close

GA members are encouraged to attend the NORDUnet conference and enjoy the midnight sun from 28 June to 1 July in Tromsĝ, Norway.
The GA is grateful to SURFnet for having organized this GA meeting so efficiently, and congratulates SURFnet on its 10th anniversary.

I List of Decisions and Actions resulting from the 9th TERENA General Assembly meeting
II List of participants at the 9th TERENA General Assembly meeting

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