Minutes of the TF-Media preparation VC

[Peter Szegedi <szegedi@xxxxxxxxxx>]

Dear all,

Please, find the minutes and actions of our VC on the new TERENA task
force preparation.

Participants:
- Frans Ward (SURFnet)
- Andy Zbinden (SWITCH)
- Ajay Daryanani (RedIRIS)
- Olav Kvittem (UNINETT) - only on chat
- Olaf A. Schulte (ETH Zurich)
- Vicente Goyanes (University of Vigo)
- Rui Ribeiro (FCCN) - partly on chat?
- Peter Szegedi (TERENA)

Note that the vrrd@xxxxxxxxxx list is cc-ed for information.

Agenda:
1) Intro to the new task force (Peter, TERENA)
2) Discussion on the draft Terms of Reference, planned work items,
timing, etc.
3) Potential leaders and contributors of the work items
4) Organising a kick-off meeting, invite more participants
5) AOB (one-page information sheet)

Minutes:

1)
- The agenda was agreed.
- Peter (TERENA) introduced the previous activities (BoF at TNC'08, 1st
Media workshop in Zurich) and the general outcome (formulate a TERENA
task force).

2)
- The aims of the task force have been discussed based on
tf-media-tor-draft-1-may-2009_v3.doc
- Ajay (RedIRIS) noted that the legal issues should be considered
seriously and should be included in the list of task force aims (also
included in the information sheet). Vicente (Univ. Vigo) mentioned that
the legal issues are important not only at the European/national level
but at the level of universities too. The group agreed that the
discussion on the legal issues must be the part of the task force.
- Olav (UNINETT) asked that the IPTV/streaming issues are part of the
task force. It was agreed that the steaming is included as part of the
media distribution topic.
- Vicente (Univ Vigo) asked that the recording and production issues are
part of the task force. It was agreed that both the media management and
  repository side as well as the media recording and production side are
part of the whole work flow, so both must be part of the task force too.

==> ACTION 1 on Peter (TERENA) to update the task force aims according
to this and distribute the new draft version to the participants for
further comments.

- Discussion on the work items:

- Work Item A: It was agreed that beside the knowledge dissemination
(i.e., organise task force meetings) the legal issues and service
promotions are also important. A PR person would be appropriate to lead
this work item. Peter (TERENA) reported that he has no answer from Marta
Dias (FCCN) about that.

==> ACTION 2 on Peter (TERENA) to discuss with the PR stuff and try to
nominate an appropriate person to lead this work item.

- Work Item B: Frans (SURFnet) volunteered to lead this work item. We
can set up a wiki and collect the available service information,
deployment status, etc. there.
- Work item C: Andy (SWITCH), Ajay (RedIRIS) and Vicente (Univ. Vigo)
mentioned that they can contribute to this work item (but not to lead).
Peter (TERENA) noted that we should separate the technical and
non-technical issues here into two work items. Check the new draft.
- Work Item D: Ajay (RedIRIS) volunteered to contribute to this work
item. RedIRIS could be the leader but it has to be checked with Jose-Maria.

==> ACTION 3 on Peter (TERENA) to check the leadership of work item D
with Jose-Maria (RedIRIS).

- Work Item E: Peter (TERENA) noted that this work item is about the
general outcome of the task force. We should not be too ambitious with that.
- Olaf (ETH Zurich) noted that a knowledge base document can be quickly
out-dated because we have no efforts to update/maintain the information
after the task force mandate, hence that is worthless.
- Peter (TERENA) proposed that the task force should provide a service
requirements and best practices document (i.e., how to design, create,
roll-out, operate, etc. such kind of media management and distribution
services) rather than a snapshot of the available services (that may
change rapidly).

==> ACTION 4 on ALL to think about the work item E. We can even cancel
this separated work item and define some smaller "deliverables" attached
to the previous work items.

- Work item F: Olaf (ETH Zurich) volunteered to be the representative of
the OpneCast community. Vicente (Univ Vigo) can act as the contact point
to EUNIS community. Ajay (RedIRIS) can harmonise the middleware related
activities with TF-EMC2 and TF-Mobility.

3)
- Peter (TERENA) asked about charing the task force. There could be a
single chairman or co-chaired by two. TERENA can offer all the support
for the chairman (administrative things, meeting preparations, etc.).

==> ACTION 5 on ALL to nominate potential task force chair(s). Deadline
21 July, 2009! (Or you can volunteer, of course ;-))

- Peter (TERENA) proposed the timing plan. The kick-off meeting should
be held in end of October - beginning of November. The final version of
the ToR (based on the kick-off meeting discussions) should be submitted
to the TERENA TTC by 23 November, 2009. The 2-year mandate of the task
force can start on 1 January 2010.
- The time plan was agreed by the participants.

4)
- Peter (TERENA) mentioned that we should agree on the date and venue
for the face-to-face kick-off meeting.

==> ACTION 6 on ALL to indicate your preference for the date of our
kick-off meeting: http://doodle.ethz.ch/fzs932ukdvqgqisx
(It is wise to check the TERENA Event Calendar before)

- Peter (TERENA) mentioned that currently we have three options for the
venue: CESNET (Prague, CZ), SURFnet (Utrecht, NL), TERENA (Amsterdam,
NL). Of course all have to be cross-checked!

==> ACTION 7 on ALL to think about the venue of our kick-off meeting.

- Peter (TERENA) asked all the VC participants to be the member of the
ad-hoc programme committee for the kick-off meeting. Everybody agreed.
We should start the e-mail discussions now an probably organise a VC in
September (well before the kick-off meeting).
- Olav (UNINETT) asked about the mailing list. The mailing list was set
up after the BoF last year.

It is called: vrrd@xxxxxxxxxx

- The title of the mailing list might be changed once the task force
will be started. In the meanwhile you can use that (all of you are on
the list).

5)
- Peter (TERENA) mentioned that we definitely need a one-page
information sheet about the objective and potential scope of the new
task force soon to promote the activity and the kick-off meeting.

==> ACTION 8 on Peter (TERENA) to prepare the draft version of the
information sheet and distribute to the participants for comments.

- Peter (TERENA) proposed the name of the task force: Task Force on
Media Management and Distribution (TF-MMD).
- The participants found that the shorter name is better. Almost
everyone voted for the TF-Media (without abbreviation).
- Then, the proposal for the long name is "Task Force on Media
Management and Distribution" and for the short name is TF-Media.

--

List of actions:
==> ACTION 1 on Peter (TERENA) to update the task force aims according
to the discussions and distribute the new draft version to the
participants for further comments.
==> ACTION 2 on Peter (TERENA) to discuss with the PR stuff and try to
nominate an appropriate person to lead the work item A.
==> ACTION 3 on Peter (TERENA) to check the leadership of work item D
with Jose-Maria (RedIRIS).
==> ACTION 4 on ALL to think about the work item E. We can even cancel
this separated work item and define some smaller "deliverables" attached
to the previous work items.
==> ACTION 5 on ALL to nominate potential task force chair(s). Deadline
21 July, 2009! (Or you can volunteer yourself, of course ;-))
==> ACTION 6 on ALL to indicate your preference for the date of our
kick-off meeting: http://doodle.ethz.ch/fzs932ukdvqgqisx
(It is wise to check the TERENA Event Calendar before)
==> ACTION 7 on ALL to think about the venue of our kick-off meeting.
==> ACTION 8 on Peter (TERENA) to prepare the draft version of the
information sheet and distribute to the participants for comments.

Many thanks to Vicente for recording the meeting:
http://uvigo.emea.acrobat.com/p98491074/

That is all Folks!
Thank you for your cooperation.

Cheers,
Peter
-- 
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Project Development Officer

TERENA Secretariat
Singel 468D, 1017AW Amsterdam
The Netherlands

T: +31 20 530 4488
F: +31 20 530 4499
http://www.terena.org
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